Website Terms, Conditions and Privacy Policy​

Last updated: October 24, 2024

Introduction

These terms and conditions apply between you, the User of this Website (including any sub-domains, unless expressly excluded by their own terms and conditions), and Conscious Coliving, the owner and operator of this Website. Please read these terms and conditions carefully, as they affect your legal rights. Your agreement to comply with and be bound by these terms and conditions is deemed to occur upon your first use of the Website. If you do not agree to be bound by these terms and conditions, you should stop using the Website immediately.

In these terms and conditions, User or Users means any third party that accesses the Website and is not either (i) employed by Conscious Coliving and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Conscious Coliving and accessing the Website in connection with the provision of such services.

You must be at least 18 years of age to use this Website. By using the Website and agreeing to these terms and conditions, you represent and warrant that you are at least 18 years of age.

Intellectual property and acceptable use

1. All Content included on the Website, unless uploaded by Users, is the property of Conscious Coliving, our affiliates or other relevant third parties. In these terms and conditions, Content means any text, graphics, images, audio, video, software, data compilations, page layout, underlying code and software and any other form of information capable of being stored in a computer that appears on or forms part of this Website, including any such content uploaded by Users. By continuing to use the Website you acknowledge that such Content is protected by copyright, trademarks, database rights and other intellectual property rights. Nothing on this site shall be construed as granting, by implication, estoppel, or otherwise, any license or right to use any trademark, logo or service mark displayed on the site without the owner’s prior written permission
2. You may, for your own personal, non-commercial use only, do the following:
   a. retrieve, display and view the Content on a computer screen
   b. print one copy of the Content
   c. link to the Content from your own or another’s website/web page. However, you must remove this link if asked to do so by Conscious Coliving.
3. You must not otherwise reproduce, modify, copy, distribute or use for commercial purposes any Content without the written permission of Conscious Coliving.

Prohibited use

1. You may not use the Website for any of the following purposes:
   a. in any way which causes, or may cause, damage to the Website or interferes with any other person’s use or enjoyment of the Website;
   b. in any way which is harmful, unlawful, illegal, abusive, harassing, threatening or otherwise objectionable or in breach of any applicable law, regulation, governmental order;
   c. making, transmitting or storing electronic copies of Content protected by copyright without the permission of the owner.

Links to other websites

1. This Website may contain links to other sites. Unless expressly stated, these sites are not under the control of Conscious Coliving or that of our affiliates.
2. We assume no responsibility for the content of such Websites and disclaim liability for any and all forms of loss or damage arising out of the use of them.
3. The inclusion of a link to another site on this Website does not imply any endorsement of the sites themselves or of those in control of them.

Availability of the Website and disclaimers

1. Any online facilities, tools, services or information that Conscious Coliving makes available through the Website (the Service) is provided “as is” and on an “as available” basis. We give no warranty that the Service will be free of defects and/or faults. To the maximum extent permitted by the law, we provide no warranties (express or implied) of fitness for a particular purpose, accuracy of information, compatibility and satisfactory quality. Conscious Coliving is under no obligation to update information on the Website.
2. Whilst Conscious Coliving uses reasonable endeavours to ensure that the Website is secure and free of errors, viruses and other malware, we give no warranty or guaranty in that regard and all Users take responsibility for their own security, that of their personal details and their computers.
3. Conscious Coliving accepts no liability for any disruption or non-availability of the Website.
4. Conscious Coliving reserves the right to alter, suspend or discontinue any part (or the whole of) the Website including, but not limited to, any products and/or services available. These terms and conditions shall continue to apply to any modified version of the Website unless it is expressly stated otherwise.

Limitation of liability

1. Nothing in these terms and conditions will: (a) limit or exclude our or your liability for death or personal injury resulting from our or your negligence, as applicable; (b) limit or exclude our or your liability for fraud or fraudulent misrepresentation; or (c) limit or exclude any of our or your liabilities in any way that is not permitted under applicable law.
2. We will not be liable to you in respect of any losses arising out of events beyond our reasonable control.
   14. To the maximum extent permitted by law, Conscious Coliving accepts no liability for any of the following:
   a. any business losses, such as loss of profits, income, revenue, anticipated savings, business, contracts, goodwill or commercial opportunities;
   b. loss or corruption of any data, database or software;
   c. any special, indirect or consequential loss or damage.

General

1. You may not transfer any of your rights under these terms and conditions to any other person. We may transfer our rights under these terms and conditions where we reasonably believe your rights will not be affected.
2. These terms and conditions may be varied by us from time to time. Such revised terms will apply to the Website from the date of publication. Users should check the terms and conditions regularly to ensure familiarity with the then current version.
3. These terms and conditions contain the whole agreement between the parties relating to its subject matter and supersede all prior discussions, arrangements or agreements that might have taken place in relation to the terms and conditions.
4. The Contracts (Rights of Third Parties) Act 1999 shall not apply to these terms and conditions and no third party will have any right to enforce or rely on any provision of these terms and conditions.
5. If any court or competent authority finds that any provision of these terms and conditions (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of these terms and conditions will not be affected.
6. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.

This Agreement shall be governed by and interpreted according to the law of England and Wales and all disputes arising under the Agreement (including non-contractual disputes or claims) shall be subject to the exclusive jurisdiction of the English and Welsh courts.

Privacy Policy

Interpretations

The words of which the initial letter is capitalized have meanings defined under the following conditions.

The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions  

For the purposes of this Cookies Policy:

• Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Cookies Policy) refers to Conscious Coliving Ltd., 7 Jack O’Dandy Close, Eastbourne, BN21 1XP, UK.
• You means the individual accessing or using the Website, or a company, or any legal entity on behalf of which such individual is accessing or using the Website, as applicable.
• Cookies means small files that are placed on Your computer, mobile device or any other device by a website, containing details of your browsing history on that website among its many uses.
• Website refers to Conscious Coliving, accessible from https://www.consciouscoliving.com/.

Cookies Policy

This Cookies Policy explains what Cookies are and how We use them. You should read this policy so You can understand what type of cookies We use, or the information We collect using Cookies and how that information is used. 

Cookies do not typically contain any information that personally identifies a user, but personal information that we store about You may be linked to the information stored in and obtained from Cookies. 

We do not store sensitive personal information, such as mailing addresses, account passwords, etc. in the Cookies We use.

The use of the Cookies  

Type of Cookies We Use  

Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close your web browser.

We use both session and persistent Cookies for the purposes set out below:

Necessary / Essential Cookies

Type: Session Cookies

Administered by: Us

Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.

Functionality Cookies

Type: Persistent Cookies

Administered by: Us

Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

We use the following Google Analytics Cookies:

_utma

Stored in this cookie is a unique visitor ID, the date and time of their first visit, the time their current visit started and the total number of visits they have made. This is a persistent cookie that expires in two years. With each new visit, the expiration date is refreshed. The expiration time can be customized in the tracking code.

_utmb

This is how Google Analytics decides whether a visit has timed out and also how deep a visit has gotten. It stores the number of pageviews in the current visit and the start time of the visitor’s current visit. The __utmb cookie is a persistent cookie that expires in 30 minutes. Each pageview refreshes it. The expiration time can be customized for each site (or page).

_utmc

The __utmc cookie is the only session cookie used by Google Analytics. Its only purpose is to register that the visit ended if the browser gets closed.

_utmz

This is the traffic source cookie. It contains all of the traffic source information for the current visit, if it was different from the previous visit. If no traffic source information can be found for the current visit, the cookie is not changed. This is the way that Google Analytics attributes visit information, including conversions and transactions to a traffic source. It does not contain historical information for previous sources.

Your Choices Regarding Cookies 

If You prefer to avoid the use of Cookies on the Website, first You must disable the use of Cookies in your browser and then delete the Cookies saved in your browser associated with this website. You may use this option for preventing the use of Cookies at any time.

If You do not accept Our Cookies, You may experience some inconvenience in your use of the Website and some features may not function properly.

If You’d like to delete Cookies or instruct your web browser to delete or refuse Cookies, please visit the help pages of your web browser.

• For the Chrome web browser, please visit this page from Google:     https://support.google.com/accounts/answer/32050
• For the Internet Explorer web browser, please visit this page from Microsoft: http://support.microsoft.com/kb/278835
• For the Firefox web browser, please visit this page from Mozilla:    https://support.mozilla.org/en-US/kb/delete-cookies-remove-info-websites-stored
• For the Safari web browser, please visit this page from Apple:   https://support.apple.com/guide/safari/manage-cookies-and-website-data-sfri11471/mac

For any other web browser, please visit your web browser’s official web pages.

Privacy Policy for Research Projects

Conscious Coliving sometimes undertakes research. This section of the Privacy Policy outlines privacy regulations related to research involving participants.

• This privacy notice sets out how Conscious Coliving processes the personal data of:
  participants in research conducted by Conscious Coliving; and
• individuals whose data may be processed indirectly as part of research conducted by Conscious Coliving.

This notice applies to the personal data We collect from You and personal data which is passed to us by third parties. Please read the following carefully to understand how We process Your personal data.

In addition to the information in this privacy notice, You may be given further information about the uses of Your personal data when You agree to participate in a specific research project.

We may amend this privacy notice from time to time. Any changes We make to this privacy notice in the future will be posted on this page.

Defining ‘research’
It is generally understood that research makes an original contribution to knowledge. Research conducted by our staff is intended to make an original contribution to knowledge. Such research is published in order to share that knowledge.

Some research may be conducted in collaboration with commercial organisations and funders.

Defining ‘personal data’
Personal data means any information which relates to or identifies an individual. This includes information which may not explicitly identify You (e.g. where Your name has been removed) but which does make it possible to identify You if it is combined with other information that is readily available. For example, this might be because the information available contains a place of work, Your gender and job title, and in these circumstances it might be possible to identify You by using other information available elsewhere. We would therefore treat the details We hold as personal information and protect it accordingly.

Research principles

Conscious Coliving abide by the following principles, in accordance with data protection law. Data shall be:

• used fairly, lawfully and transparently
• used for specified, explicit purposes
• used in a way that is adequate, relevant and limited to only what is necessary
• accurate and, where necessary, kept up to date
• kept for no longer than is necessary
• handled in a way that ensures appropriate security, including protection against unlawful or unauthorised processing, access, loss, destruction or damage

Conscious Coliving’s approach 

Conscious Coliving aims to conduct research in accordance with the highest standards of research integrity. We respect the confidentiality of personal information relating to research participants, including where this information is provided to us directly and where it is obtained from other organisations. We will be clear with You when Your information is collected about how We intend to use that information. We will not do anything with Your personal information that You wouldn’t reasonably expect. We will use Your information only for the purpose of the research You are participating in and We will not usually use Your information or contact You for any purpose other than research unless You have agreed to this. We commit to keeping Your personal information secure.

We will anonymise, pseudonymise (remove identifiers such as Your name and replace this with a unique code or key) or delete personal information collected as part of their research at the earliest opportunity. All personal information is kept in line with our policies or any regulatory requirements.

There are circumstances in which personal data may be collected indirectly by Conscious Coliving in connection with research carried out, and this privacy notice will apply to the individuals whose data is processed in these situations.

Conscious Coliving’s data protection obligations

When We design and manage research projects, Conscious Coliving will usually be the controller for the purposes of data protection law, which means that We will decide how Your personal information is created, collected, used, shared, stored and deleted (processed). We will do so in line with the objectives of the research, ensuring We collect only what is appropriate and necessary and We have informed You of what We are collecting. For some research projects, the organisation funding the research may make decisions regarding Your information. If this is the case, this will be made clear in the ‘participant information sheet’ or other information notice/privacy policy provided to You when You agree to participate in research (where applicable).

There are instances where two or more controllers work together on a research project. When this happens, the organisations have contractual arrangements in place which document how they have agreed to share their responsibilities. Where applicable, this will be detailed in the ‘participant information sheet’ or other information notice/privacy policy provided to You when You agree to participate in research.

Personal data Conscious Coliving may collect about You

General
The type of personal information collected (either directly from You or from third parties) and used will depend on the particular research objectives of the project in question. The personal data We collect will always be proportionate to achieving those objectives.

The ‘participant information sheet’ or other information notice/privacy policy provided to You when You agree to participate in research (where applicable) will provide further details of what information will be collected about You.

Where Your personal data is processed indirectly in the context of a research project (in circumstances such as those set out at section 5), We will collect only the minimum amount of personal data required to proceed with the project, and will remove or pseudonymise/anonymise that personal data as soon as possible. Please refer to section 5 for indicative examples of the categories of personal data concerned. Individual departments may also set out further information on their own Web pages about personal data collected indirectly in a research contact.

Special category personal data

Conscious Coliving may process some information about You that is considered to be ‘sensitive’. These types of personal information require additional protections.

Data considered to be sensitive includes ‘special category’ personal data’, e.g. information concerning Your ethnicity, sexual orientation, gender identity, religious beliefs or health.

Access to, and the sharing of, this more sensitive personal data is controlled very carefully and You will be specifically informed about this in Your ‘participant information sheet’ or other information notice/privacy policy provided to You when You agree to participate in research (where applicable).

Purposes for which We process Your data and legal basis for processing
Data protection laws require us to meet certain conditions before We are alloWed to use Your data in the manner described in this notice, including having a ‘legal basis’ for the processing.

The main legal bases on which Your personal data are generally processed for research purposes are:

• Performance of a task in the public interest
• Legitimate interests of the controller and a third party

Retention period

Our researchers de-identify information wherever possible (anonymisation or pseudonymisation). Information where You can be identified will, as such, be kept for a minimum amount of time and in accordance with the research objectives.

For some research projects We cannot de-identify the information as it is necessary for achieving the outcome of the research. For such projects, We store Your personal information as part of the research for the duration of the project and for a defined period after the project has ended. This is usually defined by our own policies and procedures.

You will be informed in the ‘participant information sheet’ or other information notice/privacy policy provided to You when You agree to participate in research as to how long Your personal information will be kept for.

Safeguards to protect Your data

In order to protect Your rights when using Your personal information for research and to ensure that We meet the conditions set out in data protection law for processing special category information in a research context, We implement specific safeguards, including the following:

• Policies and procedures that tell our team how to collect and use Your information safely;
• Training which ensures our team understand the importance of data protection and how to protect Your data;
• Security standards that ensure Your information is stored safely and securely;

In addition to the above safeguards, in accordance with data protection law, We will meet the following standards when We conduct research with Your personal information:

• The research will not cause damage or distress to someone (e.g., physical harm, financial loss or psychological pain);
• The research is not carried out in order to do or decide something in relation to an individual person.

Third parties with whom We may share Your personal data

Your information is likely to be shared within the project team, primarily in a way that We can identify You as a participant.

Most personal information used in research will be pseudonymised before sharing more widely or publishing the research outcomes.

If We are working with researchers at other organisations and information is shared with them, We will inform You in the ‘participant information sheet’ or other information notice/privacy policy provided to You when You agree to participate in research. Information will be shared on a need to know basis, and will not be excessive. Appropriate safeguards will also be put in place to ensure the security of Your information. If You have any further questions about research collaborations please contact the research team You are involved with.

Your Rights
Under data protection legislation You have certain individual rights in relation to the personal information We hold about You. For the purposes of research where such individual rights would seriously impair research outcomes, such rights are limited. However, subject to certain conditions, You have the following rights in relation to Your personal data:

• Right 1: A right to access personal data held by us about You.
• Right 2: A right to require us to rectify any inaccurate personal data held by us about You.
• Right 3: A right to require us to erase personal data held by us about You. This right will only apply where, for example, We no longer need to use the personal data to achieve the purpose We collected it for; or where You withdraw Your consent if We are using Your personal data based on Your consent; or where You object to the way We process Your data.
• Right 4: A right to restrict our processing of personal data held by us about You. This right will only apply where, for example, You dispute the accuracy of the personal data held by us; or where You would have the right to require us to erase the personal data but would prefer that our processing is restricted instead; or where We no longer need to use the personal data to achieve the purpose We collected it for, but We require the data for the purposes of dealing with legal claims.
• Right 5: A right to receive personal data, which You have provided to us, in a structured, commonly used and machine readable format. You also have the right to require us to transfer this personal data to another organisation.
• Right 6: A right to object to our processing of personal data held by us about You.
• Right 7: A right to withdraw Your consent, where We are relying on it to use Your personal data.
• Right 8: A right to ask us not to use information about You in a way that allows computers to make decisions about You and ask us to stop.

It is important to understand that the extent to which these rights apply to research will vary and that in some circumstances Your rights may be restricted.

If You notify us (using the contact details set out below) that You wish to exercise any of the above rights and it is considered necessary to refuse to comply with any of Your individual rights, You will be informed of the decision within one month and You also have the right to complain about our decision to the Information Commissioner’s Office.

Please also note that We can only comply with a request to exercise Your rights during the period for which We hold personal information about You. If that information has been irreversibly anonymised and has become part of the research data set, it will no longer be possible for us to access Your personal information.

Get in touch
If You have any questions, require assistance, want to exercise any of Your rights, or have any complaints about Your personal data and Conscious Coliving that are not answered by this privacy notice then please contact connect@consciouscoliving.com.

Conscious Coliving details

1. Conscious Coliving Ltd. is a company incorporated in England and Wales with registered number 11975644 whose registered address is 7 Jack O’Dandy Close, Eastbourne, BN21 1XP, UK. It operates the Website www.consciouscoliving.com.
2. You can contact Conscious Coliving by email on connect@consciouscoliving.com or through our Get In Touch page.